FORWARD PLAN

5 June 2023- 8 October 2023

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
*Air Quality - Annual Status Report 2022	15
*Application for Community Right to Bid under the Localism Act 2011	17
*Bishopthorpe Road Respark Experimental Traffic Regulation Order (TRO)	19
Capital Programme 2022/23 Outturn	6
City of York Trading (CYT) – awarding of agency worker contract	12
*Consultation on Cashless Parking	20
Finance & Performance 2022/23  Outturn	5
*Financial Inclusion/Welfare Benefits Outturn 2022/23 and progress 2023/24	16
*New Lane Acomb SMS – Consultation Feedback	18
Recommission of the current York Reablement Service	13
Strensall with Towthorpe Neighbourhood Plan	10
Treasury Management & Prudential Indicators 2022/23  Outturn	7
Westfield Centre Partnership with University of York	8

<PI1>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/06/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Finance & Performance 2022/23  Outturn
Description:			Purpose of Report: To provide Members with the year end position on both finance and performance. Members are asked to note the report.
Wards Affected:			All Wards
Report Writer:			Ian Cunningham, Debbie Mitchell		Deadline for Report:			05/06/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Ian Cunningham, Debbie Mitchell, Chief Finance Officer ian.cunningham@york.gov.uk, debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Finance & performance 2022/23  outturn
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/06/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital Programme 2022/23 Outturn
Description:			Purpose of Report: To provide Members with the outturn position on the capital programme. Members are asked to note the outturn, recommend to Full Council any changes as appropriate.
Wards Affected:			All Wards
Report Writer:			Emma Audrain		Deadline for Report:			05/06/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Emma Audrain, Accountant - Customer & Business Support Services emma.audrain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital Programme 2022/23 outturn
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/06/23
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Treasury Management & Prudential Indicators 2022/23  Outturn
Description:			Purpose of Report: To provide the annual treasury management review of activities and the actual prudential and treasury indicators. Members are asked to note the issues and approve any adjustments as required to the prudential indicators or strategy.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			05/06/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Finance Officer
Contact Details:			Debbie Mitchell, Chief Finance Officer debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Treasury Management & Prudential Indicators 2022/23  outturn
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/06/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Westfield Centre Partnership with University of York
Description:			Purpose of Report: The report will explain the development of a community learning partnership proposal from the University of York called the ‘Westfield Centre project to support education and community outcomes in the Westfield area from Sanderson Community House in Chapelfields, whilst also reviewing other options for the site. The lease decision has to be a decision of the Executive. The Executive will be asked to: • Support the development of the Westfield Centre Project • Consider a partnership contribution from City of York Council by the means of providing Sanderson Community House for an initial five-year lease, on a peppercorn rent, or alternative options as outlined in the report.
Wards Affected:			Westfield Ward
Report Writer:			Andrew Laslett		Deadline for Report:			01/06/23
Lead Member:
Lead Director:			Director of Customer & Communities
Contact Details:			Andrew Laslett, Head of Strategic Services (Leisure & Community Centres) andrew.laslett@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			This is supported by senior officers in Children & Education Services and by the Headteachers of the local primary and secondary schools Consultees - The consultation process will be included in an annex in the report
Consultees:
Background Documents:				Westfield Centre Partnership with University of York
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/06/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Strensall with Towthorpe Neighbourhood Plan
Description:			Purpose of Report: To consider the results of the Strensall with Towthorpe Neighbourhood Plan referendum, which took place on Thursday, 4 May 2023. Due to a favourable result of the referendum, it asks Members to formally ‘make’ the Neighbourhood Plan and bring it into full legal force as part of the Development Plan for York. This will allow the Neighbourhood Plan to progress in line with the relevant Neighbourhood Planning Legislation and Regulations. The Executive will be asked to formally ‘make’ the Neighbourhood Plan and bring it into full legal force as part of the Development Plan for York.
Wards Affected:			Strensall Ward
Report Writer:			John Roberts		Deadline for Report:			01/06/23
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Laura Bartle, Principal Strategic Planning Policy Officer, John Roberts laura.bartle@york.gov.uk, john.roberts@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultations have taken place at area designation stage, pre-submission stages and submission stage in line with applicable Regulations. A Consultation Statement has been submitted as part of the suite of submission documents by Strensall Parish Council outlining the consultation undertaken pre-submission. Post submission consultation has been undertaken by City of York Council.
Consultees:
Background Documents:				Strensall with Towthorpe Neighbourhood Plan
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/06/23
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			City of York Trading (CYT) – awarding of agency worker contract
Description:			Purpose of Report: To review the options around the Council’s contract with City of York Trading Limited (“CYT”), t/a Working with York (“CYT”). Executive will be asked to consider the options for future provision of temporary staff to the City of York Council.
Wards Affected:			All Wards
Report Writer:			Helen Whiting		Deadline for Report:			05/06/23
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Operating Officer
Contact Details:			Helen Whiting, Head of Human Resources helen.whiting@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			We continue to work with a range of stakeholders across the organisation to help refine the Council’s agency offer, this includes Trade Union representatives and managers.
Consultees:			TU representatives Managers
Background Documents:				City of York Trading (CYT) – awarding of agency worker contract
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Recommission of the current York Reablement Service
Description:			Reablement services is an important provision that provides the opportunity to meet the duties of the Care Act 2014 s2 (duty to prevent, reduce or delay needs for care and support for all adults). The current reablement service contract is coming to an end this year, the commissioning team are in the process of recommissioning the service. The purpose of the report is for Executive to review the report and recommendations to come to a decision on the best option to go forward. Members will be asked to recommend the best option to recommission York Reablement Services. Decision due date for Executive changed from 16/03/2023 to 15/06/23.  Reason: An equality impact assessment has recently been completed and as a consequence there is a need for an extended engagement period with key stakeholders to fully understand the impact of the current service and any gaps in provision, and that they are addressed as part of the recommissioning process. Decision due date for Executive changed from 15/06/2023. The revised date is to be confirmed.  Reason: Further work is required with the ICS before it is taken forward.
Wards Affected:			All Wards
Report Writer:			Judith Culleton		Deadline for Report:			01/06/23
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Corporate Director of Adult Services & Integration
Contact Details:			Judith Culleton, Edward Njuguna judith.culleton@york.gov.uk, edward.njuguna@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The consultation will involve a survey being sent out to service users, health professionals and other key stakeholders that will inform the report to the Executive. A working group has also been set up to look at the different options to recommission the York Reablement Service. The outcome will  be the implementation of an efficient and effective commissioning model that will provide value for money and is the best strategic fit for the delivery of our Home First care and support pathway.
Consultees:			• York and Scarborough Hospital NHS Foundation Trust • City of York Council Reablement Task and Finish Group • Reablement Responsive Care Pathway Working Group • The York Multiple & Complex Needs Network • Age Friendly York Older Citizens Group • NHS Humber and North Yorkshire Integrated Care Board • Existing users of the reablement service. • Age UK • Healthwatch • York Advocacy • York Sensory Service • Dementia Strategy Group • Carers Strategy Group • York CVS • Other Stakeholders
Background Documents:				Recommission of the current York Reablement service
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Environment and Climate Emergency
Meeting Date:		05/07/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Air Quality - Annual Status Report 2022
Description:			Purpose of Report: The report details the latest (2022) air quality monitoring results for York and progress on achieving measures in York’s current Air Quality Action Plan (AQAP3) to deliver further improvements in air quality.  The report also provides an update on a successful funding bid made to DEFRA’s Air Quality Grant Scheme for two projects to improve public awareness of air pollution. The Executive Members will be asked to approve the report for submission to DEFRA.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Emergency
Lead Director:			Corporate Director of Place
Contact Details:			Mike Southcombe mike.southcombe@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Local authorities must submit an Annual Status Report (ASR) to DEFRA each year. No consultation outside CYC has been undertaken specifically for the purposes of compiling the ASR.  However, by considering the report in public at decision session before submission allows public consideration of the report.  Upon submission DEFRA will appraise the report and provide written feedback to CYC.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Finance, Performance, Major Projects and Equalities
Meeting Date:		10/07/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Inclusion/Welfare Benefits Outturn 2022/23 and progress 2023/24
Description:			Purpose of Report: This is the annual outturn report setting out all the work and support provided to residents across the 2022/23 financial year and progress in the 2023/24 year. The Executive Member will be asked to note the report and the support provided to financially vulnerable residents.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance, Performance, Major Projects and Equalities
Lead Director:			Director of Customer & Communities
Contact Details:			David Walker david.walker@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/09/23

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Finance, Performance, Major Projects and Equalities
Meeting Date:		10/07/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Application for Community Right to Bid under the Localism Act 2011
Description:			Purpose of Report: Presents applications to list the Rose and Crown Public House, Askham Richard and Vernon House, Vernon Close, Bishopthorpe, as assets of community value. The Executive Member will be asked to make a decision on whether the above properties should be added to the list of assets of community value.
Wards Affected:			Bishopthorpe Ward; Rural West York Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance, Performance, Major Projects and Equalities
Lead Director:			Corporate Director of Place
Contact Details:			Tim Bradley tim.bradley@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant members, officers and third parties will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/09/23

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Economy and Transport
Meeting Date:		11/07/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			New Lane Acomb SMS – Consultation Feedback
Description:			Purpose of the Report: The report details the results of a consultation exercise with regard speed management proposals for New Lane, Acomb following on from the completion of a feasibility study and the receipt of a 124 signature petition The Executive Member will be asked to make a decision on how to proceed with the speed management scheme.
Wards Affected:			Holgate Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Ben Potter ben.potter@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Consultation letter and associated plans delivered to local residents and issued to relevant external parties including all emergency services.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/09/23

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Economy and Transport
Meeting Date:		11/07/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Bishopthorpe Road Respark Experimental Traffic Regulation Order (TRO)
Description:			Purpose of Report: To update on the outcome of the resident parking trial on Bishopthorpe road, review the findings and consider making the Experimental Traffic Regulation Order permanent. The Executive Member will be asked to make a decision to make the experimental Traffic Regulation Order permanent.
Wards Affected:			Micklegate Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Darren Hobson, Principal Engineer Traffic Manager darren.hobson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Consultation within the Experimental Traffic Regulation Order process
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						04/09/23

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Decision Session - Executive Member for Economy and Transport
Meeting Date:		11/07/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Consultation on Cashless Parking
Description:			Purpose of Report: The Executive Member is asked to approve a consultation on a policy around cashless parking in York’s car park and on street parking estate. The Executive Member will be asked to make a decision to proceed with a consultation.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Transport
Lead Director:			Corporate Director of Place
Contact Details:			Graham Titchener graham.titchener@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Not Applicable.
Process:			To be determined.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							04/09/23

</PI13>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

</TITLED_COMMENT_LAYOUT_SECTION>